arrow
Search icon

Room Bookings

The Academic Registry room-booking procedure operates during the academic year for ad-hoc/once off room bookings only.  Internal staff and external bodies can make a request for ad-hoc/once off room bookings for classrooms and lecture theatres 

A reminder to all those who book a room to please leave the room in the condition in which it was found in terms of tables, cleanliness etc.


Internal Room Bookings

 

External Room Bookings

 

 

 

 

Frequently Asked Questions for Room Bookings


Room Booking Process

Details of the rooms available to book through this booking process can be found at https://timetable.ul.ie/UA/RoomDetails.aspx

  • To submit a room booking request, the Internal Room Booking Form should be completed in full and sent by email to Room.Bookings@ul.ie or by post to the Academic Registry Division.
  • For External Room bookings please view Room Bookings - External Requests for guidelines. The External Room Booking form should be completed in full and sent by email to Room.bookings@ul.ie or by post to the Academic Registry Division.
  • You will receive confirmation of your room booking via email (with a reference number attached) if the room is not being used for teaching commitments.
  • For the first 4 weeks of each semester, bookings can only be processed on a week by week basis due to the finalization of the class timetable.

Please note that Semester teaching requirements are handled through the ASCS submission process, NOT through Room Bookings.

All Evening and Weekend Room Booking requests require the approval of the Office of Buildings and Estates BEFORE the Academic Registry can process them. 

  • There may be a cost for use of rooms Out of Hours.  This should be discussed with the Office of Buildings and Estates before making the booking.
  • Rooms in the Kemmy Business School building, Schuman Building and Health Science Building will be booked first. If no rooms are available in these buildings, the person wishing to book the room must seek written permission from the Office of Buildings and Estates (buildingsmaintenance@ul.ie) for use of room/s in other buildings. All costs i.e. room hire, porters and security will be paid by the Room Booker.
  • Days/times considered to be out of hours can be found at the following link: Out of Hours Room Booking Calendar

Individuals or Organisations external to the University of Limerick who wish to make a booking should forward the following information along with the completed room booking form.

  • Certificate of Public & Employee Liability Insurance
  • Invoicing Information 

The below rates are for rental of the room only.  There may be additional costs for use of rooms Out of Hours.  This should be discussed with the Office of Buildings and Estates before making the booking.

Room Name/Number

Capacity

PC

OHP

Full Day €

Half Day/ Evening €

*KBG12 (Kemmy Business)

365

P

P

750

375

DG016 (Jean Monnet)

325

P

P

750

375

B1023 (Jonathan Swift)

230

P

P

385

190

CSG01 (CSIS Building)

223

P

P

444

220

*HSG037 (Health Science bldg)

146

P

P

385

190

C1063 (Charles Parsons)

110

P

P

385

190

D1050 (John Holland)

110

P

P

385

190

EG010 (Open Hall)

110

P

P

385

190

*S206 (Schuman Building)

110

P

P

385

190

*S205 (Schuman Building)

107

P

P

385

190

ERB001 (Eng. Research bldg)

105

P

P

385

190

*Small Classroom

16 - 49

P

P

100

80

*Classroom

50 - 60

P

P

160

120

Not all rooms on campus are available through the Academic Registry room booking facility, as some of these are the responsibility of other departments. This is illustrated in the table below:

Name Ext Type of Room Booking Available  
Room.bookings@ul.ie 2965 Rooms available through room booking process Week 1 - Autumn Semester to Week 15 Spring Semester  
SummerRoom.Bookings@ul.ie   Classrooms in the central Scheduling Pool End of Spring semester to beginning of Orientation Week  

Orientation@ul.ie

3773 Classrooms in the central Scheduling Pool Oreientation Week  
Marie Healy 2660 Foundation Building out of hours Weeks 1-12 Monday - Friday after 6pm, Sat & Sunday all day. After week 13, all the time  
Edel LeMonde 2186 Plassey House except the Boardroom All the time  
Therese Dvinskis 2187 Plassey House Boardroom All the time  
Neasa O'Donnell 2901 PESS Building Weeks 1-12 Monday - Friday after 6pm, Sat & Sunday all day. After week 13, all the time  
Anna-Marie Gildea 3295 ITD Computer Labs After publication of class timetable for each semester  
Sharon Quilligan 3304 Classrooms in the Central Scheduling Pool Open Days  
Josephine Lynch 2603 GEMS Building Weeks 1-12 Mon - Friday after 6pm, Sat & Sunday all day. After week 13, all the time  
Joan O' Riordan 3127 Analog Devices Building Out of Hours + Wednesday to Friday  
Dara O'Connor 4979 Tierney Building Floors 2 & 3 All the time  
Simone Power 8376 Tierney Building Floors G & 1 All the time  
ul_hospitality@aramark.ie   Millstream Building All the time  

 

The Executive Committee has adopted the following policy statement:

  • Any educational providers offering programmes, which may be regarded as similar to those, offered by UL will not be afforded access to University facilities without the express permission of the Office of the VPA&R.
  • To ensure that the above policy is implemented in a consistent fashion the following system will apply to the allocation of facilities for events which are not subject to normal scheduling and room booking procedures.
  • No member of faculty or staff may use the facilities of the University without booking them in accordance with the approved procedures.
  • No University facilities will be afforded to external agencies or individuals unless a formal application is made in writing.
  • All requests for the use of facilities must be made through the completion of the official booking form.
  • AV services are available here
  • AV Support is only available from 09:00 to 17:15 Monday - Friday, outside of these hours a breakdown will not be fixed until the following working day.
  • If you have a problem with AV please call ext. 2999 or log a call here
  • First line of AV Support outside of the Main Building, Lonsdale, Schrodinger, PE, Foundation and GEMS buildings is provided by the Porter for that building.  
  • Should you require additional AV services you should log a call, as above. Extra charges may be incurred for the use of Presentation Services. In particular, please note it is not possible to access any computer facility unless you have obtained prior permission from AV services.