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Collaboration & Publishing Tools

The Information Technology Division are encouraging staff and faculty to use Sharepoint for storing documents that need to be accessed by many people across the University. 

  • SharePoint provides an easy and manageable method for storing documents.  It acts as a central repository for documents.
  • SharePoint provides a method of managing documents through the use of versioning and the Check Out / Check In facility.
  • At a glance you can determine which file you are seeking by the use of Metadata
  • Administrators of the SharePoint site control the access to the site.  The administrator can grant an individual access to the entire SharePoint Site or only to specific areas of the site.
  • Documents are stored in Document Libraries.  There can be many Document Libraries.  There can be many Folders within a Document Library and both Document Libraries and Folders can store documents.
  • SharePoint also has another feature called Lists.   A list is a collection of information that is shared.  Examples of lists include a list of announcements, a list of events (calendar) or a list of contacts - many more lists are available.
  • Another feature of SharePoint is WebParts.  WebParts belong to the homepage of your SharePoint site.  They provide you with a means of organising your information display on the homepage i.e. what information do you want your users to have instant access to.
  • SharePoint Portal is the repository for Exam Papers and Lecture Notes. 

Please refer the HR courses website for details on upcoming courses in SharePoint.  Please note that you will not be issued with a SharePoint site without attending a course on SharePoint.

Enterprise Solutions continue to develop and support a number of SharePoint based solutions involving InfoPath Forms, SharePoint Designer Workflows and ASP.Net Web Services. InfoPath is a Microsoft application used to build forms which can be hosted on SharePoint. These forms can be used to capture data electronically in a structured and controlled format. SharePoint Designer can be used to develop workflows designed to automate many aspects of the workflow process such as assigning approval tasks, automating email alerts and controlling access to your form among other things. ASP.Net Web Services are leveraged to retrieve data from other systems (e.g. The Student Record System) to be used in InfoPath. Web Services also have the ability to send the data captured in InfoPath to other systems.

Examples of systems using InfoPath Forms, SharePoint Designer Workflows and ASP.Net Web Services include:

  • Accreditation System (a.k.a. APRC Workflow)
  • Broadening Allocation System
  • I-Grade Referral System
  • SET System

ITD develop, support and advise on all aspects of such systems from requirements gathering to supporting the system after it goes live.

For further details, please log a call with the ITD service desk for the attention of Enterprise Solutions

SULIS is the name given to UL's Learning Management System.

Some lecturers (but not all) are currently using SULIS to communicate with their students.  SULIS facilitates communication and assessment with students of a particular module.

If your lecturer is using SULIS to communicate, he/she will inform you of this intention.  You will also be provided with relevant instructions.

Log in to SULIS using your Student Computer Account Username (ID Number) and the Password you use to log onto a student PC on campus

SULIS Login

ULRIS is the UL Research Information System for storing research output and publication details. The system, supplied by Vidatum and already in operation in UCD, UCC and NUI Galway, offers considerable advantages to researchers including:

  •  Automatic download of new publications from ISI/Web of Knowledge
  • Link to UL Institutional Repository for easy upload of full-text records to UL IR
  •  Academic profiles on system will automatically feed department websites
  •  CV creation
  • Departments/Institutes can run their own reports

The system is web-based and is available on campus at http://ulris.ul.ie/live, users log on to the system using their UL email address and password. The system is available off campus via the same url.

Click here to access the Research Information System User Guide.

In order for your ULRIS profile to appear on your departmental website and on the UL Research site expert listing, your profile must be up to date and published. Please ensure that you have an image on your profile for completeness on the web.  A guide to publishing your ULRIS profile to the web can be found here: Publishing your ULRIS web profile.

Website Development Guidelines - Infromation Technology Division will only accept websites developed in Drupal for publication on the main University of Limerick webserver (www.ul.ie).
Web sites should conform with the following policies - 

  1. Web Policy (document)
  2. Web Deployment Procedure (document)
  3. University of Limerick Brand Guidelines (document)

ITD Managed Drupal website developments - Visit www.ulsites.ul.ie/webtemplates for more information on the hosting your corporate website on the ITD Managed Drupal Instance

Single Site Drupal development - UL has set up a framework for the provision of web design and development services for the development of websites that cannot be deployed using the ITD Managed Drupal Instance.  Users can use this framework to select from one of three approved suppliers for the development of a website.  These service providers offer complete web development, design and maintenance of websites.

Please log a call at servicedesk.ul.ie for further information.